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2012-13 Open Enrollment - NOW CLOSED


Full-time employees should renew their retirement and benefit selections via Banner Self-Service.  2012-13 Open Enrollment was available from May 2, 2012 through May 3o, 2012. 

Full-time employees with Dickinson College e-mail accounts received a personal e-mail from HR Services on May 2, titled "2012-13 Open Enrollment ". The message contains information regarding the login process for the Gateway and Banner Self-Service. Full-time employees who do not have Dickinson College e-mail accounts must complete the open enrollment process individually with a representative from HR Services


https://gateway.dickinson.edu

Click on the 'Banner Self-Service' tab.
Select ' Employee Information'.
Select ‘ Benefits and Deductions '.
Select ‘ Open Enrollment '.

Changes to Your Medical Insurance Coverage effective July 1, 2012:

  • Chiropractic Coverage - Increased visit max/calendar year from 20 to 24 and coverage for any diagnosis (not just acute care)

Important Note Regarding Health Care Flexible Spending Accounts:

  • Health Care Flexible Spending Accounts
    • Effective July 1, 2012, in accordance with IR S regulations, please note that the maximum you may contribute to a Health Care Expense Account is $2, 500 per plan year.
    • Effective January 1, 2011, new law mandated that health care Flexible Spending Account participants will no longer be able to claim Over the Counter (OTC) medicines and drugs as an eligible expense for reimbursement without supporting documentation such as a physician's prescription. It is important to note; however, that some OTC supplies, as well as insulin, will remain eligible for reimbursement. Participants enrolling in new Flexible Spending Accounts during this year's open enrollment should take this change in OTC medicines and drugs into account when setting up their elections for 2011-2012.
  • Dependent Care Flexible Spending Accounts
    • Unlike the health care FSA, dependent care FSA's are not "pre-funded"; employees will only receive reimbursement for the amount deposited into the account as of the reimbursement date.
    • IRS regulations do NOT allow reimbursements for services that have not yet been provided, so even if you pay in advance for your expenses, you can only claim service periods that have already occurred. For example, if you are required to pay for all of January's child care expenses on January 1, you cannot claim the entire month's expense until February.
    • It is important to note that the maximum for the dependent care FSA is a "family maximum". Therefore, if your spouse contributes to an FSA at another employer, the combined election may not exceed $5,000, or your personal limit if less than $5,000.
    • Employees can generally exclude from gross income up to $5,000 of dependent care benefits provided under the College's dependent care assistance program each calendar year ($2,500 for married employees filing separately). Dependent care benefits include flexible spending reimbursements as well as employee discounts at the Dickinson College Children's Center. Any benefits in excess of $5,000 are included in gross income with applicable taxes withheld on the final pay cycle of the calendar year.

Open Enrollment Reminders:

  • Current insurance benefits and retirement amounts will continue into 2012-13 if no changes are made; however, flexible spending accounts require an active re-enrollment.
  • All deductions are on a per-pay basis.
  • After tax deductions, such as Annual Giving, Emeriti, and IRA contributions are included in the open enrollment process. Annual Giving contributions cease at the end of the fiscal year (June 30) unless otherwise specified.
  • Employees may choose to allocate the College's EMPLOYER 7% retirement contribution to TIAA-CREF and/or Fidelity. Employees with at least one year of full-time service are eligible for this contribution.
  • When you complete open enrollment via Banner Self-Service, you will be able to see immediate estimated results of what your pay will look like beginning July 1.

 

You will be able to change your elections at any time, up to the deadline (May 30, 2012). All changes are effective July 1, 2012.


**If you are electing an insurance coverage for the first time, or are adding or removing a dependent from your existing insurance coverage, you must notify HR Services.**

**New retirement accounts require additional paperwork. Materials may be picked up at HR Services.**